As the Volunteer Board Secretary, you will be responsible for ensuring the smooth administration and governance of the organisation. You will support the Board by coordinating meetings, maintaining statutory records, preparing agendas and minutes, and assisting with compliance requirements.
You will also provide administrative support for community events, maintain communication with stakeholders, and assist with event administration using online systems.
Key Responsibilities
- Coordinate and schedule Board meetings and the Annual General Meeting.
- Prepare agendas in consultation with the Chair.
- Distribute Board papers prior to meetings.
- Take accurate meeting minutes and distribute them for review.
- Maintain Board records, registers and governance documents.
- Ensure statutory reporting and compliance obligations are met.
- Monitor action items, strategic plans and risk registers.
- Support event administration, including:
- Uploading events to NocoDB and Humanitix.
- Monitoring registrations and volunteer numbers.
- Sending participant reminders.
- Uploading invoices and maintaining accurate records.
- Liaise with schools, service providers and community stakeholders.
- Assist the Chair with organising online meetings via Zoom or Microsoft Teams.
We're Looking For Someone Who Has
- Excellent organisational and administrative skills.
- Strong written communication and attention to detail.
- Experience preparing meeting agendas and minutes (preferred).
- Good computer skills and confidence using Microsoft Office and online platforms.
- The ability to work independently while collaborating with a volunteer Board.
- Integrity, professionalism and respect for confidentiality.
- A passion for supporting charities and making a positive community impact.
Time Commitment
- Approximately 5–10 hours per month.
- Attendance at scheduled Board meetings (some may be held online).
- Flexible hours outside of meetings.
Why Volunteer With Fun Farm Limited?
By volunteering as our Board Secretary, you will:
- Help strengthen the governance of a growing community charity.
- Use your professional skills to make a genuine difference.
- Gain valuable Board and governance experience.
- Work alongside passionate and supportive volunteers.
- Be part of creating positive outcomes for children, families and the wider community.
Apply Today
If you're organised, reliable and passionate about supporting a community-focused organisation, we'd love to hear from you.
Join Fun Farm Limited and help us create brighter futures—one meeting, one event and one community connection at a time.
For more information Contact Tracey Hill 07 3086 0000